Join The Team
UPDATE: We’ve hired for this role.
We need you. We’re looking for a Studio Manager (which may also be referred to as an Operations Specialist) to join our growing agency. Our people are our greatest asset and we want to help them thrive. You’ll be a big part of that.
The role:
As the Wier / Stewart Studio manager, you’ll be responsible for executing the tasks necessary to facilitate day to day operations from an administrative standpoint. You’ll be a resource for leadership, offering support to keep directors focused on non-admin responsibilities. You’ll help plan and execute the fun stuff—like happy hours and milestone celebrations—which are critical for supporting and strengthening our company culture. You’ll also manage and serve as the point of contact for all facilities vendors such as third party HR, healthcare, cleaning crews, runners, tech companies, F&B providers, etc. You’ll track and execute purchases on behalf of the company for equipment and supplies. You’ll support fellow operations team members like the President, Finance Director and Traffic Manager for other duties as assigned. We’ll provide a communication board so that special requests and communication on tasks will be organized, updated and prioritized each Monday morning.
Reports to: President & COO
How to explain it to other people:
“As the go-to person for admin tasks, I keep the studio running smoothly.”
You might be a good fit if:
You don't just talk about being organized; you’ve actually got air-tight organizational systems, routines, and habits to stay on top of a high volume of processes, requests, and fire drills. You hold yourself accountable with your own reminders.
You have a keen attention to detail—from project management to reviewing documents, you can spot a discrepancy or potential hurdle from a mile away.
You have succeeded in fast-paced environments where the priorities change often.
You have a “client-service” orientation and always bring positive energy.
You are comfortable with technology and are motivated to learn new things.
Some things you’ll be doing:
AROUND THE OFFICE
Manage office supplies inventory and order as necessary (like printing materials, pens, computer accessories, snacks and beverages, bathroom supplies, light bulbs, etc.).
Work with leadership to plan office layouts and desk moves when a new hire begins, someone leaves, interns roll in, etc.
Identify opportunities for office improvements and implement new systems with approval from leadership. Ideas for operational efficiencies are always welcome!
Research and implement processes to have some “runner” tasks eliminated by delivery services to allow for more in-person time at the office. Grocery delivery, equipment, etc. You’ll serve as POC for runners/delivery services selected.
Prepare, manage and input employee expense reports via Workful.
Monitor office presentability and ensure that our space is client-ready.
Receive, sort and deliver incoming mail to the appropriate person.
Ensure that conference rooms are prepped for daily client meetings and gatherings, coordinating with the Accounts Team for scheduling.
Greet and welcome clients and visitors from the front desk.
INTERNAL ADMINISTRATIVE
Keep track of agency expenses as it relates to the annual budget. All purchases are input weekly into “The Checkbook” and must be completed by COB Friday
Organize arrangements for all company travel (flights, hotels, car rental, etc.).
Conduct personal errands for owners when necessary.
HOSPITALITY & CULTURE
Facilitate weekly Free Lunch Friday orders. We have a restaurant rotation list that will be provided. Orders are placed weekly by EOD Wednesday.
Work with the Accounts Team to order and ship gifts for clients when needed.
Order meals for team/clients when in-office lunches are needed.
Make reservations for out-of-office dining when needed.
Prepare a new desk with onboarding materials and swag on an employees' first day, working with the new team member’s Director on specifics.
Audit PTO and WFH quarterly and create a report for leadership.
Monitor and update the Perks board weekly and facilitate the delivery of perks monthly which includes the purchase of gifts, gift cards, etc. for birthdays and anniversaries.
Work with leadership to plan and execute off-site gatherings including retreats, excursions, happy hours, etc.
Answers to questions you might be asking:
This is an on-site position (there are a handful of wfh days per month).
This is a full-time or part-time, salaried position.
We offer employee benefits such as group healthcare, dental and vision as well as a Simple IRA matching program.
The Application Process
If you’re interested in this role, please submit your information via our Studio Manager/Ops Specialist job posting on our website (here below). We’d love to hear from you!
We respond to all applicants. If we don’t see this particular role as an immediate fit, we’ll keep your resume on file in case our needs change in the future! If you seem like the person for the job, we will schedule an initial interview to talk through your experience and answer any of your immediate questions. A follow-up interview with additional team members may be required for qualified candidates.
THE COMPANY
Wier / Stewart was founded in 2005 and is independently owned by Alex Wier and Daniel Stewart. With firm creative design roots, the agency has evolved over the years to include a full portfolio of strategic and creative services for clients throughout the Southeast (and beyond).
Our Company Mission
Do great work for great clients. To solve the problem. To give our clients a competitive advantage through smart design and strategy to improve their business and propel their brand forward.
Our Company Vision
We want to be one of the most well-respected companies in our area and throughout the Southeast. A go-to shop for great ideas. Good people doing great work. Constantly improving ourselves.
Our Mantra
Weird / Smart. Winning is a combination of two simple things: Getting in front of the right eyeballs and transfixing them. The former is all about strategy, best practices, and research. Straight science. The smart. The latter is about understanding, empathy, beauty, and creativity. The weird.
Our Core Tenets
Collaboration
Imagination
Optimism
Transparency
Enthusiasm
Thoughtfulness
Honesty
Appreciation
